Idaho Apostille Services

Good news – we can help! Here at Idaho Mobile Notary & Apostille, we offer a variety of services for apostille processing. We can handle documents such as:

Corporate Documents

• Power of Attorney
• Affidavits
• Secretary Certificates
• Idaho Articles of Incorporation
• Idaho Certificate of Formation
• Idaho Certificate of Good Standing
• Idaho LLC or Corporate Certificate of Status
• LLC Articles of Organization
• Certificates of Origin
• Hiring Documents
• Company Invoices
• Identity Documents of Corporate Executives (Passport, Driver’s License, Identification)
• ISO Certificate
• Other Business Documents

Personal Documents

• Social Security Benefit Verification Letters
• Documents for Destination Weddings
• Teaching Certificates (Educator Certificates)
• Final Judgements
• Passport Copies
• Driver License Copies
• State Background Checks
• FBI Criminal Background Checks
• Divorce Decrees
• Affidavit of Single Status
• Adoption Documents
• Marriage Certificate/License
• Idaho Birth Certificates
• Idaho Death Certificates
• Wills
• Naturalization Certificate
• Car Titles
• Authorization Letter
• Bank Statements
• Consent to Travel
• Official Records
• Other Personal Documents

Academic Documents

• School Transcripts and Diplomas for Idaho Public Schools
• School Transcripts and Diplomas for Idaho Private Schools
• College Diplomas and Certificates
• GED
• High School Records
• Report Cards
• Teaching Certificate
• Other School Records

An apostille is a certificate the Idaho Secretary of State attaches to your document so another country will accept it. It doesn’t say the document is true. It says the signature and seal on it are real — that the notary was a real Idaho notary, or the county clerk was a real county clerk.

That’s the whole job. One page, stapled to your document, and a foreign government stops asking questions.

You’ll need one any time a U.S. document has to work overseas: a birth certificate for a visa, a power of attorney for property abroad, a diploma for a teaching job, an FBI background check for residency. If the country you’re sending it to signed the Hague Apostille Convention, an apostille is all it takes. If it didn’t, the document goes through the U.S. Department of State and that country’s embassy instead — I handle that too.

No. An apostille has no expiration date, and the Idaho Secretary of State doesn’t put one on it.

But the people receiving your document might. A foreign employer or immigration office will often ask that a background check, and the apostille on it, be less than six months old — because a background check goes stale. Birth certificates and diplomas usually don’t have that problem. If you’re not sure, ask the receiving party what “recent” means to them before you order, and I’ll match the timing to it.

Most rejections I see come down to one of these:

• It was sent to the wrong state. An apostille has to come from the state where the document was issued or notarized. An Idaho apostille can’t cover a California birth certificate.
• It’s a federal document. FBI background checks, USDA and FDA certificates, and anything signed by a federal official go to the U.S. Department of State, not Idaho.
• It’s a photocopy. Vital records have to be certified copies from Idaho Vital Records or the county. A photocopy of a birth certificate can’t be apostilled.
• The notarization is wrong or missing. Wrong certificate wording, a missing seal, a signature dated differently than the notary block, or a document that needed a notary and never got one.
• The wrong fee, or no fee, went with it.

That’s why I review every document before it goes in. It costs you nothing, and it’s the difference between one trip to the Secretary of State and three.

Before anything leaves my hands I check that:

• The document is the original or a certified copy, not a photocopy.
• Nothing is blank that shouldn’t be.
• Every required signature is there, and the notarization — if it needs one — is complete and done by an Idaho notary.
• It’s going to the right office: Idaho Secretary of State, another state, or the U.S. Department of State.
• The government fee is correct.

If something’s off, you hear about it before you pay, not after the state mails it back.

Rush: I hand-carry your document to the Secretary of State in Boise and you have the apostille back in 1 to 3 business days. Expedited: 7 to 10 business days. Standard: about 30 business days. Shipping time is on top of that, and I’ll give you the date before you commit.

Federal documents — anything going to the U.S. Department of State — run on a different clock. Figure about 4 to 6 weeks on the standard route, or about 15 days if I send it by courier. Tell me your deadline and I’ll tell you which one fits.

An apostille is a cover page that serves to authenticate documents from the state of Idaho for use in foreign countries. The Idaho Secretary of State will only apostille the following types of documents:

• Original paper documents notarized by an Idaho-based notary public. These must have an original wet signature and notarial stamp.
• Certified and/or recordable documents issued by the State of Idaho or county governments, such as birth/death certificates, articles of incorporation, divorce decrees, single status affidavits, etc.

For all your apostille needs in Idaho, look no further than Idaho Mobile Notary & Apostille — contact us today!

Hague countries are countries that have signed an agreement called the Hague Convention. This agreement means that documents issued in one country that have been “apostilled” (a process of authenticating documents to be used in foreign countries) can be recognized and accepted as valid in other countries that are part of the agreement. Non-Hague countries are those that have not signed this agreement, so documents from these countries usually need more than just an apostille to be accepted as valid in other countries.

Apostille is the process of authenticating documents so they can be accepted and recognized as valid in another country. For countries that have signed a treaty called the Hague Convention, an apostille is a one-step process. For Non-Hague countries, you will generally* need to go through four steps:

• The document must be notarized by an authorized person.
• It must then be authenticated or approved by the Secretary of State in your state.
• After that, it needs authentication by the U.S Department of State in Washington, DC.
• Finally, it must be legalized at the embassy/consulate of the destination country where you’re sending it to.

*Receiving parties may have other requirements.

If you need to get a federal document authenticated, like an FBI background check, the Idaho Secretary of State office cannot process it. Instead, we will take care of it for you and have it authenticated with the United States Department of State in Washington, DC. Give us a call if you’d like more information!

The Idaho Secretary of State can issue an apostille for documents not written in English, but the notarization must be done in English.

If you have any questions about this, please don’t hesitate to reach out!

Yes! We offer a Rush Service for Apostille requests. Reach out to us for more information and we’ll be happy to help you expedite your request quickly and efficiently.

Visit our Apostille Services page for scheduling options. 

If you are local and are using our expedited apostille services, we will deliver to your door!

We can ship your Idaho apostille documents back to you in the United States or almost anywhere in the world. We use USPS and FedEx.

Schedule your Apostille Services today!

If you would like us to handle your shipping, we’ll include the cost of FedEx in your invoice and provide you with a tracking number. For faster shipping, we offer FedEx Standard Overnight.

Alternatively, if you have a prepaid shipping label, feel free to use it! Either way, we look forward to helping you out with your order.

Unfortunately, we only offer Idaho Apostille services for notarized documents from Idaho Notary Publics. However, we can assist with Apostilles from all 50 US states – just keep in mind that each document must be processed in the state it originated from.

We look forward to helping you out.

For birth and death certificates, an Apostille may be issued by the Idaho Secretary of State if the signatures on them are those of county clerks or their deputies, county recorders or their deputies, and the State Registrar. Let us know if we can be of any help.

Yes! It’s actually our most popular request, and we’re happy to help. You don’t need that kind of stress while you’re planning your destination wedding! Please call us to discuss your destination wedding date to ensure we can meet the deadline for your special day.

Yes, please contact us to review your documents and we will be happy to guide you.